GoBeyond Supplier Confirmations

GoBeyond Supplier Confirmations

Eliminate manual processing. Improve planning. Gain real-time visibility.
Manual supplier confirmation processing slows procurement operations. Confirmations arrive in emails, PDFs, and spreadsheets, requiring manual interpretation and SAP entry. High volumes, data errors, and time-consuming follow ups lead to delays and planning disruptions, while limited real time visibility and basic OCR tools simply cannot keep up.

GoBeyond Supplier Confirmations transforms this process. Built on SAP Business Technology Platform BTP and designed for SAP S/4HANA, this intelligent accelerator automates the end-to-end handling of supplier order confirmations by capturing, validating, and posting data directly into SAP without custom coding, enabling faster processing, greater accuracy, and full visibility across the supply chain.

The solution: GoBeyond Supplier Confirmations

GoBeyond uses AI-driven Intelligent Document Processing (IDP) to automatically read and interpret supplier confirmation emails and attachments.
It captures key data from attachments and e-mail bodies, such as quantities, delivery dates, pricing, and updates SAP directly.
How it works

1. Automatic email capture
   Shared mailboxes or Outlook accounts are continuously monitored.
2. AI interpretation
   PDFs, e-mail bodies and template Excel confirmations are intelligently interpreted using AI.
3. Direct SAP integration
   Confirmations are automatically updated in SAP S/4HANA.
4. Exception handling
   Discrepancies are flagged for human review.
5. Real-time cockpit
   Purchasing teams gain full visibility into confirmation status and exceptions within SAP.

The result: SAP remains your single source of truth, without manual intervention.

Why GoBeyond Supplier Confirmations?

Unlike manual workflows or standalone OCR tools, it combines:

• AI-based document understanding
• Automated SAP updates
• Integrated error handling
• Real-time interactive overview

This eliminates repetitive work and reduces errors while giving procurement teams faster, more accurate insight.

Real results for procurement teams

• Up to 80% reduction in confirmation processing time
• Elimination of manual data entry
• Improved MRP planning reliability
• Real-time confirmation visibility in SAP
• Reduced manual follow-ups
• Mail interpretation

Benefits you’ll experience

• More accurate purchase order confirmation data
• Faster confirmation turnaround
• Better visibility across suppliers and plants
• Reduced planning risk
• Stronger SAP data integrity
• Lower operational workload for procurement teams

Solution highlights

• Automated email and document processing
• AI interpretation of PDF, e-mail and Excel confirmations
• Direct SAP confirmation updates
• Exception management
• Real-time confirmation overview
• Built on SAP BTP
• Designed for SAP S/4HANA

TheValueChain approach

We start by understanding your procurement process and SAP landscape.
From there, we:

• Configure email capture and automation
• Set up AI document and mail interpretation
• Integrate directly with SAP S/4HANA
• Deliver an interactive overview

All with minimal disruption to your business.

Go live in just 1 day!

Rapid deployment means you start realising value immediately.